Provider Scheduler

<h3><strong>Provider Scheduler</strong></h3> <p><em>Cardiac Study Center, Olympia, WA (Remote)</em><strong><br></strong></p> <p><strong>Who We Are</strong><br>At Cardiac Study Center, our mission is to elevate patient health through compassionate, innovative cardiology care.</p> <p>We're a dedicated team at the forefront of cardiovascular medicine, empowering patients with the knowledge and treatment they need to lead heart-healthy lives. As a growing organization with deep roots in the Pacific Northwest, we are looking for passionate individuals to join us in making a real impact on our patients' heart health and well-being. Here, you’ll have the opportunity to collaborate with top professionals, advance your career, and make a meaningful difference daily.</p> <h3><strong>Why should you work with us?</strong></h3> <ul><li><strong>Dynamic scheduling environment</strong> – Our scheduling team plays a vital role in coordinating care by ensuring seamless provider availability across hospitals and clinics.</li><li><strong>Opportunities for professional growth</strong> – We provide ongoing training and exposure to healthcare scheduling software, allowing you to build valuable skills in provider coordination.</li><li><strong>Collaborative team culture</strong> – Work closely with physicians, managers, and hospital staff in a supportive environment where every contribution matters.</li><li><strong>Make a real impact</strong> – Your role ensures that providers have well-organized schedules, directly improving patient access to timely and quality care.</li></ul> <h3><strong>The Position</strong></h3> <p>As a <strong>Provider Scheduler</strong>, you will be responsible for managing provider schedules, coordinating hospital call assignments, and ensuring that all provider and non-provider templates are built accurately. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple scheduling priorities efficiently.</p> <h3><strong>Your Day-to-Day Work</strong></h3> <ul><li>Build, monitor, and adjust daily and weekly provider schedules.</li><li>Act as the primary point of contact for provider schedule coordination.</li><li>Assign and manage the annual hospital call schedule, ensuring timely updates and distribution.</li><li>Process provider time-off requests and adjust schedules accordingly.</li><li>Create provider and non-provider daily patient schedule templates.</li><li>Assign and track all scheduling-related tasks, including hospital, office, and administrative duties.</li><li>Collaborate with managers to schedule physician meetings and coordinate onboarding for new providers.</li><li>Maintain accurate scheduling records in EPIC and Qgenda.</li></ul> <h3><strong>Environment and Shift Details</strong></h3> <p>This is a full-time, fully remote position operating within a standard office environment, typically Monday through Friday. The role requires frequent communication via phone and email, as well as extensive computer-based work. Candidates must have a reliable home workspace and internet connection. Applicants must reside within Washington State.</p> <h3><strong>Experience & Qualifications</strong></h3> <p><strong>Must-Haves</strong></p> <ul><li>High School Diploma or GED.</li><li>2+ years of experience in medical office scheduling or a related field.</li><li>Strong proficiency with databases and scheduling systems.</li><li>Excellent attention to detail and ability to multitask.</li></ul> <p><strong>Nice-to-Haves</strong></p> <ul><li>Experience with EPIC and/or Qgenda.</li><li>Familiarity with hospital call scheduling and provider coordination.</li></ul> <h3><strong>Pay and Benefit Expectations</strong></h3> <p>While you’re focused on ensuring seamless provider scheduling, we are focused on taking care of you with benefits such as:</p> <ul><li>Comprehensive health insurance (with zero-cost premiums).</li><li>Dental & vision plans.</li><li>FSA/HSA options.</li><li>Retirement matching.</li><li>Paid vacation & floating holidays.</li><li>Mental health support, and more!</li></ul> <p>The pay scale for this position is <strong>$22.06 - $39.34</strong>, influenced by your experience, skill set, and education.</p> <p><strong>Join our team and play a key role in optimizing provider scheduling and patient care!</strong></p>